GAMING
Gaming Coordinator Contact Info:
Sue McDonald
sue@sookeminorhockey.ca
250-642-2594
** Sooke Minor Hockey does not permit the same of 50/50 tickets at any regular league or exhibition games, 50/50 tickets or 'Game Board sales are permitted with the purchase of a "B" Class Licence. (see tab under "Gaming Tab" at left for info on "B" class licence and what details you require on your raffle tickets)
Applying for a Gaming Event Licence
2.1
How does my organization or group apply for a gaming event licence?
In order to apply, you must use the online Class D licence application system.
To apply, you’ll be required to submit a:
• Completed online application form for a Class D Gaming Event Licence; and
• A non-refundable $10 processing fee, payable by credit card only over a secure Ministry of Finance payment system.
Information you’ll be required to put on your application includes:
• The full name and address of your group or organization and its general purpose;
• The event location, date and time;
• Type of gaming event (raffle, bingo) and the amount of tickets/sales pricing and prize details; and
• How the net proceeds (funds) will be used to benefit the community, a specified third party, or the group or organization.
The Class D application form has an online help feature that will guide you to complete the required information.
For each of the three representatives taking responsibility for your licence, you’ll need to give the following details on your application: name and address, telephone, fax and email address. You’ll also need to identify which representative will be the contact person.
2.2
How long will it take to process our Class D licence application?
GPEB needs up to three business days to process a complete application for a Class D licence, from the date your application and processing fee have been received. GPEB will contact you, usually via email, if more information is needed to process your application. Applications are processed in payment received date order.
2.4
What about minors at Class D gaming events?
Minors are generally prohibited from engaging in any gaming event, including Class D gaming events. Minors are not permitted to buy or sell Class D raffle tickets and must not be present at a licensed bingo event.
2.5
Can Class D gaming events be held in establishments where liquor is served or sold?
Class D gaming events cannot be held in a bar, licensed restaurant, special occasion licensed area, licensed premises within an arena or any other place that is licensed to serve or sell liquor on a permanent or temporary basis.
Class D Gaming Event Licences
Your group or organization must:
• Conduct the gaming event in accordance with the Standard Procedures for Class D Ticket Raffles and Independent Bingos, including advertising and marketing standards, with gaming activities restricted to the type authorized on the licence.
• Disburse the gaming event net proceeds (funds raised) in accordance with the licence approved by GPEB, and be accountable for gaming funds.
• Comply with Canada’s Criminal Code, the BC Gaming Control Act and Regulation, all other laws and bylaws, relevant conditions, standards, policies, procedures and orders of GPEB.
You are also required to post your gaming event licence in public view at a bingo event, or in the case of a ticket raffle, ensure the licence is available.
A gaming event licence may not be transferred, assigned, lent or borrowed.
3.1 What rules or limits apply?
4. Use of Proceeds
4.1
How can we spend the net proceeds of our Class D licence? Are there restrictions?
Your Class D licence allows your group or organization to spend net gaming proceeds for community or third party benefit, or to assist the general purpose of your group or organization, for purposes specified and approved by GPEB at the time of licensing.
Net proceeds are the value of total gross sales
Before applying, you need to know that gaming proceeds cannot be used for the following:
• Personal gain;
• Out-of-province or out-of-country aid, unless to a cause authorized by GPEB;
• Past debt, loan or interest payments;
• Sustaining or endowment funds;
• Professional development of staff; and
• Subsidizing the procurement of a contract or for subsidizing services for which the organization is contracted and/or funded.
You must spend the net proceeds of your gaming event within 12 months of earning them. If your group or organization cannot meet this timeline, or can’t pay out the proceeds to the specified beneficiary, you may write to GPEB to ask to keep the funds for a longer time, to redirect the funds, or to request a one-time donation to an eligible BC organization.
You won’t need to establish a separate bank account for your Class D gaming event. However, if your group or organization receives other gaming revenue and already has a gaming account, you must use that account for all financial transactions related to your gaming event.
A chequing account must be used to disburse the funds raised from your gaming event. One representative taking responsibility for the licence should be given this financial responsibility, and all cheques must be signed by that person.
minus actual cost of prizes minus total expenses
• Travel that is social, or to attend Annual General Meetings, board meetings, retreats and conferences;
5. Financial Accountability
5.1
What records are we required to keep in relation to our Class D gaming event?
As a licensee, your group or organization will be responsible for the financial management and accountability of your event.
You must:
• Keep all records for the gaming event, including the receipt and disbursement of gaming funds and a copy of the licence for the following periods after the licence expiry date:
• Maintain records that clearly show the amount and purpose of each financial transaction.
The representatives named on your licence application are responsible for meeting these and all other conditions of the licence.
o
one year
o
five years, if you also receive revenue from any other licensed gaming or gaming grants. , if you raise gaming funds only through a Class D licence; you incur in operating your gaming event.
Class D gaming event licences have limits on ticket prices, prizes and expenses, and how much gross revenue can be raised. Licensees must be aware of these restrictions when applying for these events.
Ticket Prices:
Prizes:
Expenses:
Gross Revenue (Total Sales):
• Gross revenue from sales is limited to $5,000 per licence.
• Gross revenue can only be used for prize costs and legitimate event-related expenses.
• Your group or organization may pay expenses directly related to the conduct and management of a licensed gaming event.
• Expenses cannot exceed 25 per cent of the actual gross revenue.
• Examples of permitted expenses are advertising, licence fee, printing, and volunteer out-of-pocket expenses related to the event.
• Prizes are not included in the expense calculation.
• Receipts must be kept for each expense as part of your gaming event records.
• Maximum value per prize is $500 (at fair market value), which may be cash, merchandise or services.
• Total value of all purchased raffle prizes cannot be more than 50 per cent of the estimated gross revenues (total sales) of the gaming event.
• Raffle prizes (other than percentage draws) must be secured and available for awarding before applying for a Class D gaming licence.
• Liquor, prohibited or restricted firearms as defined in the Firearms Act (Canada), and live animals cannot be offered as prizes.
• Prize costs are deducted from gross revenue, but are not considered an event expense.
• Prizes and winnings from ticket raffles must be distributed to players at the earliest possible date after the ticket draw.
• For single-day raffles or where the prize is calculated as a percentage of the value of the tickets sold (for example, 50/50 draws and meat draws) the draw must take place and the prize awarded at that day’s gaming event.
• Ticket prices cannot exceed $2 for a single ticket.
• Discounted ticket prices (for example, 3 tickets for $5) may be offered, but again, no single opportunity to win a prize can exceed the $2 limit.
